Learning and Engagement Assistant

Main roles and responsibilities
 Manage the Learning, Orchestra Unwrapped, and Emerging Artists inbox
 Follow departmental processes (where named) for projects, and provide updates when needed
 Update our scheduling system and CRM with all L&E content
 Manage the set up and minuting of departmental and community based meetings
 Assist with diary management for the Department.
 Manage travel and accommodation needs for the L&E team and workshop leaders when required
 Prepare player agreements and contracts for projects when required
 Prepare sheet music, instrument hire, and other resources for projects when required
 Attend off-site project related events, either with team or for smaller projects by oneself, (e.g. school
concerts, workshops, teacher training sessions), when required
 Along with other assistants, support the whole organization from time to time with general pan-organisational projects
 Undertake such other duties as may reasonably be required by the Orchestra

Person specification
Essential
 Some experience of an arts education setting or the wider charitable sector, with a clear interest in pursuing a career in this field.
 An awareness of the arts education sector or the wider charitable sector, including funders, government legislation and sector research.
 Expertise with standard office software and computer systems.
 Interest in music and the arts, particularly orchestral music
 Excellent administration skills
 Excellent verbal and written skills
 Excellent interpersonal and social skills
 Ability to work successfully as part of a team as well as to use own initiative
 Ability to prioritise a mixed workload and to work to tight deadlines
 A flexible approach, demonstrating excellent diplomacy skills
 Willingness to have a hands-on attitude during projects